Let’s celebrate National Email Week!

Photo credit: renjith krishnan

I just learned that the second week in June is National Email Week. I’m not exactly sure if people are throwing parties, but I thought some tips for email etiquette might be in order. This Wall Street Journal article has some great tips for how to effectively use email at work.

Do you have any other tips?

Here are my top tips:

1. Proofread! Before you hit the send button, make sure your message is free of spelling and grammatical errors. Spell check is great, but it doesn’t always catch everything. Also, if you write in an angry state of mind, it might be best to save your message to the drafts folder and go back to it once you’ve cooled down.
2. If you’re sending a professional communication, be conscious of your tone. Refrain from the usage of emoticons and use a font that conveys a professional image (not Comic Sans!).
3. Keep your message brief and to the point. We’re all busy, so make sure your message is succinct. If you can’t express your thoughts concisely, perhaps it makes more sense to send a message with the topic, some high-level details and a request to meet in person.
Happy National Email Week!